Administrative Assistant - Art Sourcing and Creative Sales

Mechanicsburg, Pennsylvania, United States Full-time

Patton Picture Company, a division NBGHome, is a leading designer of affordable wall décor including framed art, mirrors, metal, canvases, photo collages, clocks, point of purchase displays, and other decorative accessories.  We are currently seeking an Art Sourcing and Creative Sales Assistant at our Mechanicsburg, PA location. 

This is an administrative position to help manage and facilitate art vendor responsibilities and to support sales.  You will work directly with the Art & Creative Sales Director in addition to working closely with other Sales Director’s within the company to support account meeting needs.  You must have strong organizational skills and be comfortable in an environment that is often fast paced and predominately creative.  Occasional travel is required.  


Art sourcing Responsibilities:


  • Organize requests to art vendors by being the point person internally to confirm pricing for all accounts, as well as specs, item codes, sample requests, proofs and files.  Also answer questions when vendors inquire about business award. Review samples (open and help keep organized) and distribute after they arrive.
  • Communicate new images by category to Sales and PD on a monthly basis. 
  • Support sales when needed by sending image ideas for meetings, projects, collections based on customer needs/demands. 
  • Request bi-monthly best sellers and send PDFs to sales.
  • Other admin responsibilities as needed. 
  • Attend meetings, art shows & support follow-up as needed .


Sales Admin Support Responsibilities

  • Predominately focused on Exclusive Brand support – some other light account support as needed
  • Submit sample request form to factory in China for meetings and post meetings follow up.  
  • Receive samples, (opens boxes) label samples to keep them organized – request photography of samples from other internal team members, organize shipping paper-work needed to send samples out for meetings or other requests
  • Track samples coming in from China and going to meetings 
  • Keep samples organized upon return from meetings  
  • Assist as needed with factory communication and also art change requests with Poland office 
  • Assist the Sales person for the Exclusive Brand – Some tasks include creating specifications in Excel to be sent to the factory for manufacturing. 
  • Create best seller PDF’s based on communication from suppliers and/or sales  
  • Create sales meeting PPT’s and Quote Sheets, as well as additional brand and sales support as needed 


Key Skills:

  • Great interpersonal relationship and listening skills
  • Excellent Communicator
  • Organized
  • Attention to detail is critical
  • Travel possible
  • Sense of fashion or trend
  • Good at multitasking / Time management
  • Confidentiality 
  • Customer oriented – Internal and External
  • Strong, accurate typing and computer skills including MS Office (especially Excel, PPT).
  • Adobe Photoshop and InDesign experience a plus



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