Administrative Assistant

Austin, Texas, United States Full-time

NBGHome is a top international home decor company, a leader in custom and ready-made frames, albums and portable lighting, with expertise in retail program management and global sourcing.  We are currently seeking an Administrative Assistant for our Northwest Austin headquarters location.


This position primarily supports the Sales team, but also handles administrative tasks for the general office. The ideal candidate will have admin experience, strong computer and organizational skills, produce high-quality results, be professional, punctual and dependable, with a positive and cheerful attitude every day.


Hours:  Monday thru Friday, 7:30 AM – 4:30 PM


Essential Duties and Responsibilities include:


  • Provide support for account base – product plans, maintain product data in PIM portal, weekly / monthly sales reports
  • Use sales history for evaluation of sales performance and development of inventory forecasts
  • Checking orders for accuracy – pricing, packs, terms, inventory
  • Follow up with customers as needed to drive clarity in order management
  • Coordinate meetings and materials for customer visits and ensure everything happens on time
  • Reception area – meet / greet visitors
  • Pack and ship samples as needed
  • Other duties as assigned


Qualifications and Requirements:


  • Admin Experience – 1 to 2 years minimum preferred
  • Excellent communication skills – both written and oral
  • Excellent follow-up, analytical, math and problem-solving skills
  • Advanced knowledge of Office Suite (Word, Excel, PowerPoint - Access a plus)
  • Comfortable in a fast-paced, ever-changing environment
  • Ability to coordinate and manage multiple priorities
  • Strong interpersonal skills with the ability to build and maintain professional relationships
  • Professional and cheerful demeanor
  • Valid driver's license and good driving record  
  • Accurate typing/keyboarding at least 65WPM


Physical Demands


  • Driving and Lifting - Pack & ship packages as needed.
  • Able to sit and work at a computer keyboard for extended periods of time.
  • Able to stoop, kneel, bend at the waist and reach on a daily basis.
  • Able to lift and move up to 25 pounds on a regular basis.

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